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Preface

Employment Acknowledgements
This application WILL NOT be processed unless the "Acknowledgements" for each section have been read and checked by the agent of the business requesting a Huntersville Police Officer(s).
PROCEDURES FOR SECONDARY EMPLOYMENT APPLICATION
Acknowledge items A through E above and complete application below. Applications are emailed to the Secondary Employment Coordinator when you click the submit button. You may follow-up by e-mailing ( adempski@huntersville.org ). Applications must be submitted no less than five (5) days prior to the job. Please explain the reason why you are requesting to hire an off-duty officer(s), the requested duties of the officer(s), and any other pertinent information in the narrative. If you are hiring officers for a party, or event, please provide a detailed description of the event, including the following information in the narrative: •Anticipated attendance •Band/entertainment scheduled •Advertising •If alcohol will be served •If applicable submit a copy of your ABC permit at the time of application. Assistance for completing the applications can be provided by emailing the Secondary Employment Coordinator at adempski@huntersville.org
Applications submitted without sufficient detail or the required payroll information will be rejected, and must be resubmitted with the required information. The employer cannot retain the services of off duty HPD officers until such time as this agreement is acknowledged by an authorized representative of the employer and the Huntersville Police Department (HPD).
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Section A

Section A: NOTICE TO EMPLOYERS
Off-duty officers are subject to Huntersville Police Department (HPD) policies. An employer has no authority over police personnel and is restricted to providing only a general assignment of duties to be performed by the officer. Officers must confine their duties to those of a law enforcement nature; officers cannot enforce the rules and regulations of the employer, which are not a violation of the law. Officers do not have the same authority over private property as the employer or their employees have. The officer’s actions are limited ONLY to any breach of the peace or violation of law. Officers will not regulate entry into a facility or venue; officers will not check identification and/or entry tickets, operate metal detectors or perform searches of people coming into a business or event, question persons about the validity of their presence within a business or venue, or ask persons to leave a business or venue without an employee being present who has already asked the person to leave. Officers will not make ANY record check of any individual unless that record check is designed to uncover a violation of law. Officers will not initiate or otherwise authorize the towing of any vehicle from private property unless the vehicle is perceived to be stolen. Employers are responsible for maintaining records of each officer’s hours and shall make those records available for review by HPD representatives during business hours. HPD representatives will make periodic inspections of secondary employment jobs. If any job is discovered to be using officers for duties not of a law enforcement nature, the permit for that job will be suspended immediately and officers will no longer be able to be employed by that employer.
Acknowledgement A*
Any deviation from the restrictions imposed above must be outlined and formally approved in writing by the Secondary Employment Commander.
1. I have read and understand Section A
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Section B

PAY SCHEDULE (Minimum of Three Hours) EFFECTIVE 07/01/2021
Officer ($42/hour), Supervisor (If required, is an additional $10.00/hr). Federal Holidays will have an additional fee of $10/hr. Holidays are as follows: • New Year’s Day • Memorial Day • Independence Day • Labor Day • Thanksgiving Day • Friday after Thanksgiving • Christmas Eve • Christmas Day • New Year’s Eve
Effective July 1, 2021; Secondary rate will be $42.00/hr, for all employment.
HPD reviews the rate annually, which is based on the average officer salary per rank. HPD reserves the right to change rates at any time; however, every effort will be made to ensure HPD gives employers advance notice of any rate change. Employers may compensate officers at the minimum rate or higher at the employer's discretion. HPD officers cannot negotiate rates with an employer; any rate paid to any officer that exceeds the minimum rate must be approved by the Secondary Employment Unit.
MINIMUM HOURS FOR ASSIGNMENT
Officers will be compensated at the agreed upon rate for a minimum of (3) hours, even if the assignment is less than (3) hours.
COMPENSATION - CASH PAYMENTS NOT ACCEPTED
The employer is responsible for paying the officers directly. The employer must specify in the application the procedure that the officer (s) should follow to receive payment, including any tax forms that must be completed. The employer agrees not to withhold payment, or require officers to sign any contracts or forms that were not submitted at the time of application.
CASH PAYMENTS ARE NOT ACCEPTED.
Acknowledgement B *
1. I have read and understand Section B
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Section C

STAFFING REQUIREMENTS
The Secondary Employment Coordinator will review each application to determine the correct staffing levels. Staffing levels are based upon a variety of factors, to include, but not limited to: estimated attendance, the sale and/or consumption of alcohol on the premises, previous event history, physical layout of the site, traffic, pedestrian and/or parking issues as well as general crime trends in the vicinity. Assignments requiring more than three (3) officers will require a supervisor. Additional supervisors may be required for certain large assignments. A supervisor may be required for certain assignments regardless of the number of officers required. In cases where the employer underestimates the attendance of an event, a supervisor may call in additional on-duty officers for the event. The employer may be billed for the on-duty officers at a rate of the average on duty police officer cost per hour.
MARKED POLICE VEHICLE
Employers may request the officer bring a marked police vehicle for the job. The Secondary Employment Coordinator will determine if the use of a police vehicle is appropriate for the assignment. There is no extra charge for the use of a police vehicle if it is approved. Even if approved it cannot be guaranteed one will be available for use in an off duty assignment.
Acknowledgement C*
1. I have read and understand Section C
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Section D

CANCELLATION PROCEDURES
Cancellations by the employer must be made at least 24 hours before the assignment begins. If the Secondary Employment Coordinator receives less than 24 hour notice from the employer, and is unable to contact officer(s) working the assignment, the employer will be required to pay the officers staffed for the assignment for three hours of pay at the minimum rate. Cancellations made during normal business hours (Monday - Friday from 8 a.m. to 5 p.m.) should be made via email to ( adempski@huntersville.org ). After business hours, on weekends or holidays and email should be sent to ( adempski@huntersville.org ) and a follow-up call should be made to the on-duty Watch Commander at 704-464-5400. It is the responsibility of the employer to notify the Secondary Employment Coordinator if the business or organization will be closed for a holiday or for any other purpose when off-duty officers are normally scheduled. If the employer fails to notify the Secondary Employment Coordinator that officers are not needed for a particular day, the three-hour minimum charge will apply.
SCHEDULED HOURS CHANGED
The Secondary Employment Coordinator will try to accommodate schedule change requests if made more than 24 hours prior to the time of the event /job.
Acknowledgement D*
1. I have read and understand Section D
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Section E

FILLING ASSIGNMENTS
Secondary employment is voluntary and done on an officer’s time off from the department. Therefore, it can never be guaranteed an off-duty assignment will be filled. The employer may request a particular officer(s) staff an assignment; however, it is HPD's discretion as to which officer(s) are staffed for an assignment. When an employer asks to hire an HPD officer, it is understood ANY officer may in fact work the assignment. Under extraordinary circumstances, off-duty officers may be activated to an on-duty status and pulled away from their off-duty assignments. The priority of HPD officers is their full time employment within the Police Department and any obligations, such as call-back or court, which come with that employment.
OFFICER NOT REPORTING FOR OFF-DUTY JOB
If an officer is scheduled to work and did not report for duty, the employer should notify the on-duty Watch Commander at 704-464-5400 followed by an email to the Secondary Employment Coordinator ( adempski@huntersville.org ).
Acknowledgement E*
1. I have read and understand Section E
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Application - Employer Information

Employer Name*
Address*
City*
State*
Zip Code*
Payroll Contact Name*
Email Address*
Address*
City*
State*
Zip Code*
Phone Number*
Fax Number*
Documents Needed from Officer(s)*
1. W-9
2. W-2
3. Invoice
4. Other
Payment Method*
1. Check on Site
2. Check via Mail
3. Direct Deposit
Payment Process Time*
Complete this section only if other documents are needed.
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Application - Assignment Information

Assignment Contact Name*
Email Address*
Phone Number*
Cell Number
Assignment Address*
City*
Assignment Phone Number if Different than Above
Number of Officers Requested*
Type of Assignment*
1. Site Security
2. Traffic Control
3. Other
If other, please describe:
Date / Time Assignment Starts*
Date / Time Assignment Starts
Date / Time Assignment Starts
Date / Time Assignment Ends*
Date / Time Assignment Ends
Date / Time Assignment Ends
Day(s) of the Week*
For single assignments list only one day. For consecutive assignments list the appropriate number of dates. Example: An assignment that starts on Friday at 7 p.m. and runs until 1 a.m. will only require Friday to be checked. An assignment that starts on Friday at 7 p.m. and ends at 1 a.m., then starts again on Saturday at 7 p.m., ending on Sunday at 1 a.m. will require Friday and Saturday to be checked.
Other Days of the Week
List any combination of days of the week not listed previously.
Is this a reoccurring weekly or monthly assignment?*
1. Yes
2. No
Will alcohol be allowed at this assignment?*
1. Yes
2. No
Estimated Attendance: *
Number of people expected.
Describe the nature of the assignment.*
Electronic Signature Agreement*
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
1. I agree.
Electronic Signature*
Date*
Date

Leave This Blank:

1. Receive an email copy of this form.
Email address

This field is not part of the form submission.
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Employ An Off-Duty Officer

Steps

Preface

Section A

Section B

Section C

Section D

Section E

Application - Employer Information

Application - Assignment Information

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