REQUEST FOR PROPOSALS
By the Town of Huntersville, NC for Architectural Services for The Design of a Fire Station
Introduction: The Town of Huntersville (Town) requests proposals from qualified Architectural Firms for the Design of a New Fire Station. Upon review of proposals received in response to this Request for Proposal (RFP), the Town of Huntersville anticipates awarding a single contract for the services required.
Project Description: The new Huntersville Station will be located on Eastfield Road and will serve the eastern Huntersville area. It is expected the architect will work with the Town to determine the number of bays to house apparatus. The interior will include some sleep rooms and a training/classroom area. The new station will be designed for future expansion. The Town will build this station for use by a volunteer fire department with later conversion to a municipal paid station. The Town is also working with another Town volunteer fire department that will construct a station financed by that department at the same time in southeast Huntersville. It is anticipated that the other station design may be substantially similar to the station constructed by Huntersville. The Long Creek Volunteer Fire Department will select an architect for that facility design.
Project Schedule: The following is a preliminary milestone date list for this project:
Task Date
Accept RFPs Sept. 7, 2005
Interview Architecture Firms Sept. 30, 2005
Award Contract Oct. 3, 2005
Bid Project Spring 2006
Proposal Format: A written proposal must be submitted in the format outlined herein. Each proposal will be reviewed to determine if it is complete prior to actual evaluation. A total of four (4) copies of the proposal shall be submitted to the Town.
Proposal Content: The written proposal should provide background information about the company, its employees, and its experience with related projects and related clients. It should cover the experience of the firm, as well as any consultants on the proposed team. For the purposes of the RFP, the term “company” shall refer to the prime respondent of this RFP, or in other words, the company with whom the Town will contract.
The term “consultant” shall refer to any and all consultants with whom the prime respondent will be including on the project team. The proposal shall clearly delineate any experience, background, etc. between the prime “company” and “consultants”.
Specifically, the proposal should address the following information in order:
1. Company profile listing: name, address, year established, type of ownership, size
of company and staff, and an organization chart. If company has multiple
offices, please list where the work for this project will be performed.
2. Information about the overall makeup of the project team, including: the identity
of all key personnel, a description of their respective responsibilities and
duties, and each team members experience with Fire Station design projects.
3. Information about any consultants to be included on the team. Identify consultant
company name, address, telephone number, contact person, and names and job
descriptions of key personnel. Identify consultants experience with Fire Station design projects.
4. Company’s experience as prime designer on a project team.
5. Summary of at least ten (10) similar projects for which the designer was responsible. Each of the project summaries should include the following:
a. Description of the facility, including: size, functions housed, and year
completed.
b. Degree of involvement (principals or consultant).
c. Consulting firms involved and their assigned responsibilities.
d. Project references including names, addresses, and telephone numbers.
6. Current company workload, and ability to perform work for this project given the
schedule listed above.
7. Proposed design approach by company for this project.
8. Company proximity to, and familiarity with the area where the project is located.
9. Listing of any pending or settled lawsuits or professional liability claims in which the designer was involved during the past ten (10) years.
10. Please provide references of clients for whom company and consultants have provided Fire Station design services. Include name, title, company or agency, and telephone number for each reference.
11. Additional information the respondent believes to be relevant to the selection efforts of the Town.
Proposal Submission: Submit four (4) copies of the written proposal no later than 3:00
PM, September 7, 2005. No proposals will be accepted after this time. Submit proposals
to:
Gregory H. Ferguson by Fedex or other carrier
Assistant Town Manager
Town of Huntersville
P.O. Box 664 101 Huntersville-Concord Rd.
Huntersville, NC 28070
All questions regarding this project should be directed to Greg Ferguson at (ph) 704-875-6541, or email:
gferguson@huntersville.org.
General Comments:
1. Any cost incurred by respondents in preparing or submitting a proposal for the
project shall be the respondents’ sole responsibility.
2. All responses, inquiries, or correspondence relating to this RFP will become the property of the Town when received.
3. The Town reserves the right to refuse any or all packages received.
