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The Town of Huntersville (“Town”) is soliciting proposals from qualified consulting firms to provide professional services for the design and construction documents for the Huntersville Growers’ Market (“Market”) project in Downtown Huntersville.

The Town of Huntersville (Town) is in the midst of redeveloping the downtown area. The Growers’ Market is an integral part to Huntersville’s Downtown Redevelopment and implements the vision for downtown established in the Huntersville Downtown Master Plan adopted in 2006. An architectural rendering was included in the Downtown Master Plan. The Market sits on just over eight tenths of an acre just north of Huntersville Concord Road and between Main Street and Maxwell Street. This project must meet the requirements of the USDA Farmers Market Promotional Grant Program.

The project is summarized as follows:
The project includes the redevelopment of the entire market property, which may include removal or reuse of existing structures, the design of a small urban park with the centerpiece being a new Growers' Market facility that can be utilized year round as an indoor and outdoor facility. Parking within the site will need to be taken into consideration due to the planned improvements to the existing roadway that will take out some of the existing on-street parking that serves the current market. The market is located directly across the street from an existing rail line that is planned to become a future commuter rail line with a planned station at this location. It will be essential to work closely with Charlotte Area Transit Authority, Huntersville Planning, Huntersville Transportation, Huntersville Parks and Recreation, and Huntersville Engineering Departments in the design of the market.

Five (5) copies of the proposal package must be submitted on or before 5:00 P.M. on Monday, April 22, 2013. They can be mailed to the Town of Huntersville Parks and Recreation Department, PO BOX 2879, Huntersville, NC 28070 or dropped off at 105 Gilead Road, Huntersville, NC, 28078, 3rd Floor- Parks and Recreation Department. Proposals shall be sent in a sealed envelope and clearly marked:
“Proposal – Huntersville Growers’ Market Project” in the lower left corner. Questions regarding this solicitation should be directed to Michael Jaycocks, Parks and Recreation Director, by email only at

For specific instructions on information to include in the Proposal, refer to the section below entitled Proposal Elements. Evaluation of the Proposals and ultimate consultant selection is identified in the section entitled Selection Process and Evaluation Criteria below.

The Scope of Work will include, at a minimum, the following elements:
1. General
  -  Project Management
2. Preliminary Design and Site Planning –
  -  Alternatives for site layout and removal or reuse of existing buildings/components
3. Detailed Design
  -  General – Upon selection of an alternative for implementation, the Consultant will prepare plans, specifications, cost estimates and surveys for the project.
       -  30% design
       -  60% design
       -  90% design    
       -  Final Construction Documents


Each proposal is limited to fifteen (15) double-sided pages (excluding cover and dividers), and should present the development team qualifications for this project and shall identify the following:

1. The Project Team, including sub-consultants, expertise and experience with similar projects including designing farmers markets, public parks/facilities, landscaping, and other urban design features found in an urban park setting. Include the following:
  • Project name
  • Location and project costs
  • A brief description of the project
  • The firm’s role in the project
  • Project Team member roles in the project
  • A project reference and contact phone number
2. The Project Team’s approach to the project.
3. The Project Team’s anticipated project schedule.
4. The Project Team’s approach to coordinating with other Town consultants.
5. The firm’s process/procedures for providing quality assurance/quality control throughout the life of the project.
6. Qualifications of the proposed Project Team members, including any sub-consultants
Proposed, for the design effort and their availability.
7. A description of experience in working with the public sector and elected officials.
8. A description of experience in working on projects with USDA or other federal or state funding.

As a supplement to the above you may include three (3) bound copies of general firm/team information and Project Team member resumes.

A committee of Town personnel will evaluate and rate the proposals to these criteria:
1. Project team experience with similar projects. (25%)
2. Project team experience with federally funded projects. (25%)
3. Project team member qualifications. (20%)
4. Approach to the project. (15%)
5. Capability of meeting the project schedule. (15%)

Following evaluation of the Proposals, the Town may interview up to three (3) of the prospective consultants to provide design and engineering services. Those firms selected for interview will have the opportunity to present their past experience.

The Town’s proposed schedule for consultant selection, subject to change, is as follows:
1. Advertise for Proposals March 26, 2013
2. Deadline for Submittal of Proposals April 22, 2013 @ 5:00 p.m.
3. Notify Firms Chosen for Interviews (Town Option) April 30, 2013
4. Final Selection May 10, 2013
5. Complete Contract Negotiations May 17, 2013
6. Town Board Approval June 3, 2013
7. Execution of Agreement June 10, 2013

The Town of Huntersville reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the Town of Huntersville to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the Town of Huntersville to accept or contract for any expressed or implied services. Furthermore, the Town of Huntersville reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty (30) days after the award of the proposal.
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